Proposed Changes
for the Newcomb Sportsmen’s
Club, Inc. Bylaws
February 15, 2006
Article II
Section B Deleted “Dues not paid prior to September 30th are subject to a monthly late fee of five percent per month compounded.
Section F Deleted “Each new member shall be assessed an initiation fee of $50.00 to be included in the first year dues.”
Section G Added “One person may be brought into the club 3 days per year for no more than two (2) years.”
Deleted “(as of 1994, the fee is $20).”
Section H Changed to “Any member in the Armed Forces or Reserves on active duty may be carried as an absentee member without charge (applies to dues only, all other fees and rents must be paid) for one enlistment period.”
Section I Changed to “Associate members may be accepted at no charge.” Remainder stays as is.
Section J New “Junior Members – Persons between the ages of 18 and 25 may join the club as a junior member. Junior members dues are 50% of the current membership dues. Junior members have full rights within the club as a regular member. At age 26 Junior members will be elevated to full membership status and will pay the full amount of current membership dues.”
Section K Former Section J Subsequently Sections J through Q become Sections K through R.
New Section L Deleted “Honorary Members shall be voted on at any regular or special Club meeting. A two-thirds vote of the members present shall be required.”
Added “The Board will be notified of members attaining Honorary status.”
Added at end “(applies to dues only, all other fees and rents must be paid).”
New Section M Deleted “Twenty dollars”
Added “A fee to be determined by the Board of Directors and subject to approval by the membership…”
Changed to “The Committee Head has the responsibility to notify the Treasurer of all members who do not partake in a work day, for the purpose of the assessment.”
New Section P Changed to “The President, Treasurer, Secretary, Chairperson of the Board, and Caretakers shall have their dues waived regardless of the number of members.”
Article III
Section A Changed to “To restrict the use of the club property to members and their guests, any member may challenge any other member to prove or disprove membership.”
Section C Changed to “A Caretaker will be appointed by the Board to maintain and physically check the property leased by the Club. The Caretaker’s dues will be waived in exchange for performance of his/her duties.
Section D Changed to “All Newcomb Sportsmen’s Club members will be asked to serve on a club committee. Participation is voluntary. If the club member is “actively” involved on a committee, his/her Work-day obligation will be satisfied.”
Article IV
Section B Changed “A quorum of 6 officers…” to “A quorum of 7 officers…”
Section C Changed “…during the month of April…” to “during the month of May…”
Section D Moved from Article VIII
Section E Moved from Article VIII. Months changed to read “…prior to May 1st.” and “…during the May meeting.”
Section F Former Section D
Article V
Section A Changed to “The President shall preside at meetings, appoint all committee chairs with majority approval of the Board of Directors, may appoint ad hoc committees as needed, sign all agreements and perform such other duties as ma be assigned to him or her b the Board of Directors. The out going President automatically becomes a one-year Director. (See Article IV-Section A)”
Section D Changed to read, “…and shall make a report of the same at the Fall and Spring General Membership meetings and at Board Meetings.”
Section E Changed to “The Board of Directors shall establish policy, assign duties to club officers…”
Article VI
Section C Changed to read, “If the vacancy is the Secretary or Treasurer, the President may all a special election, or the Board of Directors…”
Article VII
Section A Changed to read, “No expenditure, with the exception of the Finch-Pruyn Lease and liability insurance, may exceed $2000.00…”
Section B Changed to read, “The President and Treasurer’s signatures are required on all withdrawals and checks written over $500.00.”
Section C Deleted
Article VIII
Section A Changed to read, “The Newcomb Sportsmen’s Club, Inc. shall have one general membership meeting in Newcomb, NY during the month of May. This will be the annual election meeting. The quorum for the General Membership/Election Meetings is defined as those members in attendance. The Candidates will be elected by a majority of those members in attendance. The President may call special board or general membership meetings as he or she deems necessary.”
Section D Moved to Article IV
Section E Moved to Article IV
Article IX Changed to read, “…regular meeting of the membership assembly by a two-thirds vote of those members in attendance…”
Article XI Changed to read, “The President will present to the Board, within 40 days of receipt…”
Article XII Changed to “Standing Committees”
Section A New “Committee Regulations
The President will establish all club Committee Chairs.
Committee Chairs and Assistants may also be members of the Board of Directors.
Committee Chairs and/or Assistants will report the committee’s status to the Board of Directors on a quarterly basis.
Committee Chairs will receive approval from the Treasurer for all expenditures.
Annual Committee results will be communicated to the Board of Directors no later than the 1st Quarter’s meeting following the previous year’s achievements.
Committee members who are also on the Board of Directors and achieve the responsibilities assigned to each committee, will be entitled to an annual reduction in their membership dues of 30%. A Board member who is currently receiving a reduction in their membership dues (Senior Citizen, Honorary, Military, Youth, or club position) will not be eligible to receive the committee discount. A committee’s reduction in a Board member’s dues will only be applied in the year following the achievement of the committee’s annual objectives. Any Board member qualifying for a committee discount must also be a club member in the year he is receiving the discount. It will be the responsibility of the entire Board of Directors to determine if each committee and/or individuals on a specific committee has actively participated in their annual objectives. If the Board of Directors determines that a committee member has not actively participated in addressing the committee’s objectives, then that individual will not qualify for a reduction in their dues.
Committee Chairs will report to the Club’s Treasurer any club member not fulfilling their work day obligation.”
Section B Former Section A Changed to read, “The President shall designate…”
Old Section B Deleted
Section C New Property Committee
The President shall designate a Property Committee to insure the proper maintenance of the club’s camps, pavilion, roads, signs, trails, bridges and waters to the guidelines and requirements established by the agreements set forth by the Newcomb Sportsmen’s Club and Finch-Pruyn and Co., Inc.
Section D. New Administrative Committee
The President shall designate an Administrative Committee to insure is proper drafting and maintenance of all correspondences written and computerized to and from the Newcomb Sportsmen’s Club.
Section E New Raffle Committee
The President shall designate a Raffle Committee to administer and maintain all raffle and related fund raising activities for the Newcomb Sportsmen’s Club. The Committee Chair and/or Treasurer will approve all expenditures.
Article XIII
Section A Changed to read, “Any member in good standing may submit a written request to the Property Committee requesting to erect a camp structure… Within 30 days of receipt of such request, the Property Committee Chair will poll the Board of Directors…” and “…will have obtained a Certificate of Occupancy from the Town of Newcomb and will have presented the Secretary with a copy of same.”
Article XV
Section F Changed to read, “ATV’s operated on the Club property must display a Club member’s number, 3 inches high on both sides of the ATV. ATV’s must be operated on club rods and ATV trails approved by Finch-Pruyn and the Board of Directors (the exception is noted in Section G).
NEW Article XVIII. – Temporary Camper Trailers
(As per “Guidelines for Temporary Camper Trailers” from Finch-Pruyn and Co., Inc.)
Section A. – Definition
A Temporary Camper Trailer is any unit registered with the Department of Motor Vehicles and Designed for use as a temporary shelter for camping purposes. Only those units, which have a current registration with the Department of Motor Vehicles, will be allowed on Finch-Pruyn property as a Temporary Camper Trailer (Pickup truck mounted units are allowed as long as they remain on the truck and the truck is registered). House trailers are not allowed.
Section B. – Application
An application to place a licensed temporary camper/trailer on lease property must be approved by Finch-Pruyn personnel for each camper/trailer. (See Appendix IV)
Section C. – Location/Sites
Only numbered Logging headers can be used for the placement of temporary camper/trailers. These must first be approved by Finch-Pruyn.
Section D. – Length of Stay
Temporary camper/trailers may occupy a header for no more than 120 contiguous days, and must be removed from the property by October 15. It will be the responsibility of the camper owner to comply with all local ordinances relating to temporary camper trailers.
Section E. – Use Fees
Fees may be charged at a rate of $25.00 for two consecutive weeks and $50.00 for more than two consecutive weeks.
Section F. – Site Modifications
Under no circumstances whatsoever will support structures or landscaping be allowed on the logging headers (including outhouses, platforms and storage sheds). Campfires will be allowed if properly and safely formed inside a stone campfire ring.
Section G. – Vacating Sites
When a camper/trailer is removed at the end of the term, all evidence of its placement at the header must be removed with it. The club member will be responsible for the cost of clean up of any materials left behind.
Section H. – Violations
Any member in violation of these rules and regulations will lose the privilege (and risk the Newcomb Sportsmen’s Club, Inc.’s privileges) of placing a temporary camper/trailer on the club property.
Appendix I
Item 1 Changed to read, “Notify in writing, the Property Committee…”
Item 2 Changed to read, “Obtain written approval from the Property Committee and Post approval at site with a copy to the Committee Chair and the Secretary.”
Appendix II
Item 10 Changed to read, “A Finch-Pruyn Forester must mark any trees that have to be cut so a camp can be constructed.”
Item 11 Changed to read, “A Finch-Pruyn Forester must approve any removal of vegetation including trees, within 35 feet of the mean high-water mark of any lake, pond, river or stream navigable by boat or canoe.”
NEW Appendix IV: Camper/Trailer Application and Permit.
Newcomb Sportsmen’s Club, Inc.
Bylaws
Table of Contents
Preamble............................................................................................................................... 4
Article I. – Name.............................................................................................................. 4
Article II. – Membership and Dues.................................................................................... 4
Section A. – Eligibility.................................................................................................... 4
Section B. – Annual year/ Hardship............................................................................... 4
Section C. – Lock Changes........................................................................................... 4
Section D. – Lost Keys................................................................................................. 4
Section E. – Leave of Absence...................................................................................... 4
Section F. – Dues.......................................................................................................... 5
Section G. – Guest Passes............................................................................................. 5
Section H. – Armed Forces Personnel........................................................................... 5
Section I. – Associate Members.................................................................................... 5
Section J. – New Members........................................................................................... 5
Section K. – Honorary Members................................................................................... 5
Section L. – Work Day Obligations............................................................................... 5
Section M. – Members in Good Standing...................................................................... 5
Section N. – Failure to Pay............................................................................................ 5
Section O. – Waiver of Dues......................................................................................... 5
Section P. – Means of Bill Payment............................................................................... 5
Section Q. – Resignations.............................................................................................. 5
Article III. – Duties of Members........................................................................................ 6
Section A. – Club Property........................................................................................... 6
Section B. – Law Compliance....................................................................................... 6
Section C. – Caretakers’ Responsibilities/Member Cooperation..................................... 6
Section D. – Committee Membership............................................................................ 6
Article IV. – Officers......................................................................................................... 6
Section A. – Board of Directors.................................................................................... 6
Section B. – Chairperson of the Board and Board Meetings........................................... 6
Section C. – Election of Officers.................................................................................... 6
Section D. – Time of Taking Office................................................................................ 6
Article V. – Duties of the Officers...................................................................................... 6
Section A. – President.................................................................................................. 6
Section B. – Vice President........................................................................................... 6
Section C. – Secretary.................................................................................................. 6
Section D. – Treasurer.................................................................................................. 6
Section E. – Board of Directors..................................................................................... 7
Article VI. – Vacancies..................................................................................................... 7
Section A. – Director.................................................................................................... 7
Section B. – President................................................................................................... 7
Section C. – Secretary, Treasurer.................................................................................. 7
Section D. – Change of Signatories................................................................................ 7
Article VII. – Expenditures................................................................................................ 7
Section A. – Maximum Non-Voted Expenditure............................................................ 7
Section B. – Bonding..................................................................................................... 7
Section C – Caretaker’s Reimbursement........................................................................ 7
Article VIII. – Meetings..................................................................................................... 7
Section A. – Annual Meeting......................................................................................... 7
Section B. – Special Meetings....................................................................................... 7
Section C. – Notices of Meetings.................................................................................. 7
Section D. – Nominations and Absentee Ballots............................................................. 7
Section E. – Absentee Ballots........................................................................................ 8
Article IX. – Amendment Procedure.................................................................................. 8
Article X. – Rules of Order................................................................................................ 8
Article XI. – Disciplinary Procedures................................................................................. 8
Article XII. – Committees.................................................................................................. 8
Section A. – Membership Committee............................................................................ 8
Section B – Ad Hoc Committees................................................................................... 8
Article XIII. – Camps........................................................................................................ 8
Section A. – Procedures to Erect Camp........................................................................ 8
Section B. – Conformity................................................................................................ 8
Section C. – Numbering................................................................................................ 9
Section D. – Monies Due.............................................................................................. 9
Section E. – Responsibilities of Owner........................................................................... 9
Sections F. – 90-Day Notice to Remove....................................................................... 9
Section G. – Camp Owner’s Contract........................................................................... 9
Article XIV. – Game Limits............................................................................................... 9
Section A. – Fish........................................................................................................... 9
Section B. – Deer.......................................................................................................... 9
Section C. – Compliance............................................................................................... 9
Article XV. – Motors and Watercraft................................................................................ 9
Section A. – Beaver Flow............................................................................................. 9
Section B. – Electric Motor Size.................................................................................... 9
Section C. – Stocking Exception.................................................................................... 9
Section D. – Motor Vehicles......................................................................................... 9
Section E. – Watercraft................................................................................................. 9
Section F. – ATV’s....................................................................................................... 9
Section G. – ATV use During Big Game Season.......................................................... 10
Section H. – Harassment of Wildlife............................................................................. 10
Section I. – Noise Abatement...................................................................................... 10
Article XVI. – Dogs........................................................................................................ 10
Article XVII. – Compliance with Established Laws.......................................................... 10
Article XVIII. – Temporary Camper Trailers................................................................... 10
Section A. – Definition................................................................................................. 10
Section B. – Application.............................................................................................. 10
Section C. – Location/Sites......................................................................................... 10
Section D. – Length of Stay......................................................................................... 10
Section E. – Use Fees................................................................................................. 10
Section F. – Site Modifications.................................................................................... 10
Section G. – Vacating Sites......................................................................................... 10
Section H. – Violations................................................................................................ 11
Appendix I: Checklist.......................................................................................................... 12
Appendix II: Guidelines for Camp Construction.................................................................... 13
Appendix III: Camp Owner’s Contract................................................................................ 14
Newcomb Sportsmen’s Club, Inc.
Newcomb, NY 12852
Bylaws
(Amended November 9, 1996)
The purpose of these bylaws is to perpetuate the existing Newcomb Sportsmen’s Club, Inc. in promoting the conservation of all natural resources in the vicinity of Newcomb, New York with special reference to lands leased by this club from Finch Pruyn and Co., Inc.
Further, to secure creative and remedial legislation in support of New York State and Federal conservation laws and regulations. Further, to promote outdoor sports and recreation in balance with the environment within this club and with similar organizations. Further, to perpetuate, as far as possible, the opportunity and the facilities for hunting, fishing and other recreational activities.
The name of this organization shall be the Newcomb Sportsmen’s Club, Incorporated; the name depicts species, not gender. Any rights, legal, civil or otherwise, that have been or will be incorporated to the citizens of the several states from the Constitution of the United States and New York State shall not be abridged citizen members of the Newcomb Sportsmen’s Club, Inc. Immediately upon becoming a member (and including the member’s immediate family, and any and all guests of said member) of the Newcomb Sportsmen’s Club, Inc. said member does swear to abide by the Constitution of the United States, the Constitution and laws of New York State and the Constitution , bylaws and/or regulations of the Newcomb Sportsmen’s Club, Inc.
Membership in the organization shall be open to all persons of proven good character who ascribe to the purposes of the organization. Applications for membership shall be considered without regard to the applicant’s race, creed, religion, national origin, or gender. Any person who has been convicted of violating any State Conservation Law, Rule or Regulation within a period of three years prior to application for membership in the organization will be disqualified for membership.
Annual membership shall begin on September 1st and expire on August 31st of each year. No membership card, button or key shall be issued until all dues, camp rents, taxes or work day fees [or] other assessments are paid in full to the Treasurer. Any member experiencing financial difficulty may petition the board for an exception (exemption) by submitting a Hardship Form or letter to the board for approval. Dues not paid prior to September 30th are subject to a monthly late fee of five percent per month compounded.
Locks will be changed on all gates on September 1st, or within the first week of September of each year (Finch Pruyn has total control of mud locks).
Lost keys/badges may be replaced at a charge of $5.00 each.
Any member in good standing may request a leave of absence prior to September 1st. A leave of absence will be for a one-year period only. The Board of Directors has sole authority to approve or reject any requests. If approved, this entitles the member to rejoin without paying a new initiation fee, maintains his seniority in the Club and places him or her at the head of any waiting list for membership.
The Board of Directors shall establish membership dues each year. Each new member shall be assessed an initiation fee of $50.00 to be included in the first year dues. Membership shall be limited to 150 members. Honorary members, caretakers, the President, the Secretary and the Treasurer will not be counted in the 150-member total. The membership will include, without additional charge, spouses, children and/or dependents in the immediate family. Children ages 16-18 must become associate members (see Article II, Section I) if they wish to use the facilities. Members’ children or dependents may be carried as associate members for up to five (5) years as long as they continue to be full-time college students.
The guest pass system is to induce new membership. A maximum of one guest pass may be issued to a member. The guest must be present with the member the pass is drawn on at all times. The pass is good for one year (September 1 to August 31). A member may not have a guest on the Club property for more than three consecutive days, or on three separate days, or any time totaling more than three days in any membership year. If the pass is violated, the sponsoring member will be suspended. Guests not in possession of firearms, archery equipment, fishing equipment or traps are exempt from the 3-day limitation. The guest pass fee shall be set by the Board of Directors, subject to approval of the membership (as of 1994, the fee is $20.00). No former member may use a guest pass.
Any member drafted in the Armed Forces may be carried as an absentee member without charge for one enlistment period.
Associate members may be accepted at a fee to be determined by the Board of Directors. Regular membership openings in the Club will be filled first from among eligible associates’ members in numerical order of the associates’ card numbers, starting with the lowest number. Any associate member alone on the Club property must carry a membership card with them (as per insurance).
Persons whose application for membership has been accepted by the Board of Directors have 10 days to remit their dues from the time the bill is sent by the Treasurer. New members may have their dues pro-rated per date of membership.
Any person who has been a regular member of the Club for five (5) consecutive years shall be eligible for Honorary membership upon attaining the age of 70, or ten (10) consecutive years at age 65. Honorary memberships shall be voted on at any regular or special Club meeting. A two-thirds vote of the members present shall be required. Members granted honorary membership will be assessed, yearly, 25% of the annual dues.
Regular members shall be assessed one working day per year to work on Club property. Twenty dollars ($20.00) will be assessed in lieu of a working day. Notification of the designated workdays will be sent in advance to all members. The President may, at his or her discretion, substitute different workdays to members, as he or she deems necessary to fulfill a member’s obligation under this section. The Secretary has the responsibility to notify the Treasurer of all members who do not partake in a workday, for the purpose of the $20.00 assessment. Honorary members, Board members, officers, committee members, members over the age of 62 or members with a medical excused approved by the Board are excluded from the Work Day Policy.
To maintain the right to vote, to hold office or to maintain land rights, a member must be in good standing with all dues, fees and assessments paid to date.
Membership shall be forfeited for failure to pay dues within 30 days of the billing notice.
The President, Secretary, and Chairperson of the Board, and caretakers shall have their dues waived if the club attains a membership of 150. The Treasurer will have his dues waived regardless of the number of members.
All billed items (dues, fees, camp rents, taxes, assessments, guest passes) will be paid to the Treasurer by check or money order form.
Any member who wishes to resign must submit a letter of resignation with keys and badges to the treasurer. If that member wishes to rejoin the club within twelve months of his/her resignation, will be subject to pay any back assessments levied during his/her period of resignation.
To restrict the use of club property to members and their guests. (Any member may challenge any other member to prove, to disprove membership.)
To ensure that all federal and New York State Conservation Laws, and all Club bylaws are adhered to.
Per Article III, Section B., caretakers have the right to request to search the trunk of a car or the contents of any other vehicles. However, if denied the right to search, they shall then report this person, or persons to the Board of Directors for action.
It shall be the obligation of all members to serve on various committees established by the Club.
The officers of the Club shall be a President, Vice President (1st, 2nd, and 3rd), a Secretary and a Treasurer. The Board of Directors shall consist of the six above named officers and five additional Directors who shall be elected in such rotation that three new Directors shall be elected each year. There shall be a Sergeant of Arms elected each year. The Sergeant of Arms does not have voting rights on the Board. The immediate outgoing past president automatically becomes a one-year director. This implies that the board may number eleven during years that a president is re-elected as president.
Each year the Board of Directors shall, as the first order of business at their first meeting, elect a Chairperson and Vice Chairperson from the members of the Board. The board shall also appoint a Parliamentarian who will insure that the Board will follow Roberts Rule of Order. The Parliamentarian will serve as an ex-officio member. The Board of Directors will meet at least quarterly. A quorum of 6 officers is required to conduct business. Dates of the Board’s meetings will be determined at the Board’s first Meeting after elections. Dates and Location of the Board’s scheduled meetings will be published in the first newsletter after the first board meeting.
The election of officers shall be held at the annual meeting in the Newcomb area during the month of April as the first order of business. One vote and or elected office may be cast/or held by each Membership Card Holder. Spouses or other family members, while virtue of holding a Family Membership card are members, do not have voting privileges nor can they be nominated for elected office. Associate Membership does not carry voting privileges.
The officers, except the Treasurer, will take office on the date of the election of officers. The new Treasurer shall sign all necessary papers at the end of the election meeting and return them to the outgoing Treasurer. He or she then assumes office when he or she shows proof of bonding.
The President shall preside at meetings, appoint all committees not otherwise provided for by vote of the Club, sign all agreements made on behalf of the Club and perform such other duties as may be assigned to him or her by the Board of Directors. The outgoing President automatically becomes a one-year Director (See Article IV. – Section A.)
The First, Second and Third Vice presidents shall, in order perform the duties of the President in his or her absence, or in the case of the inability of the President to act.
The Secretary shall keep all records and minutes of meetings, attend to all correspondence and have custody of all club papers and documents.
The Treasurer shall receive and disburse all monies of the Club, giving and receiving receipts for the same. He or she shall deposit all funds as approved by the Board of Directors, shall keep a record of all receipts and disbursements and shall make a report of the same at the Spring meeting, or at other times as directed by the Board. He or she shall sign and deliver membership cards immediately upon payment of dues.
The Board of Directors shall establish policy, administer and recommend changes to the bylaws, act on all charges of misconduct, shall be authorized to act for the Club in any emergency, shall appoint caretakers and shall approve new construction and proposed raffles, shall approve an annual budget, and shall recommend a slate of officers at election time.
Vacancy of a Director during a term of office shall be filled by appointment by the Board of Directors until the next regularly scheduled election.
If the vacancy is the President or Vice President, the order of succession is 1st Vice President, 2nd Vice President, 3rd Vice President, and a new appointee will serve as a one-year Director.
If the vacancy is the Secretary or Treasurer, a special election may be called by the President, or the Board of Directors may appoint any club member in good standing, until the next election of officers.
The Board of Directors is empowered to change the signatories on the Club accounts in the event of an emergency vacancy. A majority vote of the Directors is required.
No expenditure, with exception of the Finch-Pruyn Lease, liability insurance and workmen’s compensation insurance may exceed $2,000.00 for any one singular purpose, unless voted on at a regular meeting requiring a simple majority vote of members present.
The treasurer and Raffle Chairperson shall be bonded to cover an amount of $1,000.00 in excess of the Club’s total bank balance, with a minimum bond of $5,000.00 coverage. The President’s and Treasurer’s signatures are required on all withdrawls and checks written. The Club bank accounts shall be named Newcomb Sportsmen’s Club, Inc.
The Board of Directors shall appoint the necessary number of caretakers. The caretaker(s) will receive $100 credit toward dues to defray fuel costs.
The Newcomb Sportsmen’s Club, Inc. shall have one general membership meeting in Newcomb, New York, during the month of April. This will be the annual election meeting. Special, board, or general membership meetings may be called by the President when he or she deems necessary.
Special, board or general membership meetings shall be held at the call of the President, or on the written request of 15 regular members, or at the request of a majority of the Board of Directors. The minutes of any special meetings shall be distributed to the membership.
Special Board meetings require a 10 day notice of Board members and shall specify the agenda.
Any member wishing to run for elected office must submit his or her name to the Secretary prior to February 28th of each year. Nominations may be accepted from the floor. The Secretary will send out notices to all Club members in good standing, advising them of the candidates and offices up for election.
Absentee ballots will also be sent and must be returned with signature prior to March 1st. Absentee ballots will be counted at the General Election of Officers during the October meeting.
These bylaws can be amended at any regular meeting of the membership assembly by a two thirds vote, providing the amendment was submitted in writing at the previous regular meeting. No amendment to the by-laws shall be permitted without an equal notice and a two thirds vote of those members in attendance.
Roberts Rules of Order, Newly Revised, shall guide the conduct of business meetings in all cases to which they apply, and in which they are not inconsistent with the bylaws, any special rules of order which the Club may adopt or any local law, State law or Federal law applying to the Club.
Conduct considered detrimental to the interests of the Club shall be reported in writing to the Secretary and must be signed by the person making the allegation. Within 10 days of receipt of such report, the Secretary will provide a copy of the report to the accused and to each officer of the Club. Within 40 day of receipt of the report the Board will convene to consider the report and determine if further action is necessary. Both the accused and the accuser have the right to attend this meeting. A two-thirds vote of the Board is required for the imposing of any penalty. Further redress is granted the accused to have his case heard before the general membership. A two-thirds vote of the general membership will prevail over the Board’s decision.
Any member who has been expelled from the Club for violation of bylaws or misconduct is not eligible to rejoin the Club.
The Board of Directors shall designate a Membership Committee to consider application for membership, to raise and disperse funds for recruiting purposes, to draft and place advertisements for new members and to take all necessary actions to maintain club membership at the maximum authorized level. The membership committee shall prepare an annual budget for their activities to be presented to the general membership for approval for the following year.
Ad hoc committees may be appointed by the Board as needed.
Any member in good standing may submit a written request to the Secretary or Treasurer requesting to erect a camp structure at sites designated for camp structures by Finch-Pruyn and Co., Inc. and the Newcomb Sportsmen’s Club, Inc. Within 30 days of receipt of such request, the Secretary or Treasurer will poll the Board of Directors for their approval of the request. A majority vote of the Board is required for approval. All prospective camp sites approved by Finch-Pruyn will bear a number and all requests will make reference to this number and state a construction schedule. It is imperative that, prior to the commencement of any construction or site preparation.
The site will have been approved by Finch-Pruyn Co., Inc.
The Board of Directors will have approved the site, the construction plans and schedule.
The member planning to erect the structure will have posted a Town of Newcomb Building Permit on the site.
It is further imperative that prior to the structure being occupied; the member who erected the structure will have obtained a Certificate of Occupancy from the Town of Newcomb and will have presented the Treasurer with a copy of same. A checklist of the above items will be provided to prospective camp builders and the compiled checklist will be returned to the representative of the Board prior to occupying the structure. (See “Checklist” Appendix I).
All camps must conform to specifications established by the Town of Newcomb, Finch-Pruyn and Co., Inc., the Adirondack Park Agency and the Newcomb Sportsmen’s Club, Inc. (See “Guidelines” Appendix II).
All camps shall bear, over the door in numbers three inches high a designation issued by the Treasurer. Each camp is to display an annual permit issued by the Treasurer.
Within 30 days of receipt of notice of monies due for camp rent, school taxes and town taxes, camp owners are to render such monies due under penalty of having their membership invalidated with no rebate of dues paid.
Camp owners shall be responsible for keeping their sites free of refuse and garbage.
Per Finch-Pruyn’s lease, camps are subject to removal on 90 days notice.
All camp owners must sign a contract stating that should their dues become one year in arrears, the club has the option to put the camp up for bid to pay off camp-induced indebtedness with the balance being given to the owner. (See “Contract” Appendix III).
The limit of trout taken from any of the Clubs waters shall conform to the New York State Limits and Regulations on fishing. A member and his guest may only take the member’s limit of fish per day.
As per the Finch-Pruyn and Co., Inc. lease, there will be no taking of doe deer or transportation of doe deer on Club property, regardless of New York State Conservation Rules (this includes bow and black powder, or any other special season).
All other game limits must be in accordance with Federal and New York State Conservation Laws.
No motors will be allowed on the Beaver Flow, with the exception of electric motors.
The electric motor size limit shall be 28 pounds of thrust or less.
The use of gasoline motors on the Beaver Flow is allowed for the purpose of stocking the Club.
All motor vehicles must be insured in order to be used on Club property. This means snow machines, motorized bikes, ATV’s or any other motor driven vehicles. A copy of proof of insurance must be sent to the Treasurer before operating a vehicle on Club property. A copy of registration, if required by law, must also be sent. The above does not include cars or trucks which are driven back and forth to the Club property. Speed limit on Club roads is 20 mph.
Watercraft left on Club property must display, in an easily visible position, a Club member’s membership number, 3 inches high or such craft will be subject to removal and/or disposal.
ATV’s operated on the Club property must display a Club member’s number, 3 inches high on both sides of the ATV.
During Big Game Hunting Season, members will be able to operate their ATV’s only on club roads which are passable by other on-the-road-vehicles (such as cars and trucks which are driven back and forth to the Club property). Exception to this will be:
1. To transport a downed deer or bear.
2. A member who has a medical excuse approved by the
No motorized vehicles shall be used to harass any wildlife at any time.
All motor driven equipment, construction equipment, generators, etc. shall have adequate mufflers and fuel used for their operation shall be stored in approved safety containers in a safe area.
There shall be no free-running dogs on Newcomb Sportsmen’s Club Lease-lands which are all part of the Adirondack Forest Preserve. Persons hunting, training or otherwise, with dogs unrestrained must be in immediate attendance outside with said dogs.
All dogs shall be leashed, kenneled, inside their owner’s or other abode and/or otherwise denied access to the environment at large during the annual closure of field and forest to dogs. This closure period can be found in the New York Conservation Law.
All members shall abide by all provisions of Federal and State Laws, the Lease Agreement between Finch-Pruyn and Co., Inc. and Newcomb Sportsmen’s Club, Inc., as well as these bylaws.
Checklist for establishing permanent camps on lands leased by Newcomb Sportsmen’s Club, Inc. from Finch-Pruyn and Company, Inc.
_____ 1. Notify, in writing, the NSC Secretary of Treasurer of intent to establish camp. Notification should include site location (on Pine Road sites are numbered C2 - C9), schedule of any construction (dates), camp owner’s name(s).
_____ 2. Obtain written approval from NSC’s Board’s representative (Secretary or Treasurer) and post approval at site.
_____ 3. Meet with Finch-Pruyn and Co., Inc. Forester at site to obtain approval for site preparation (tree removal, grading, etc.). Post Finch-Pruyn “Permission to Build Camp” form signed by Forester.
_____ 4. Obtain and post Town of Newcomb Building Permit.
_____ 5. Obtain a Certificate of Occupancy from the Town of Newcomb and submit it to the Treasurer, along with the completed checklist.
_____ 6. Sign “Contract” for camp owners (Appendix III) of bylaws. Upon receipt of Appendix III, C. O. and the completed checklist, the Treasurer will issue a camp number. In numerals 3 inches high, post this number on camp.
To comply with NSC’s Finch-Pruyn lease ALL the above steps must be completed PRIOR to camps being occupied.
1. All buildings and structures shall be set back at least 100 feet from any waterbody or water course including a lake, pond, river, stream or wetland.
2. All sewage disposal systems (including outhouses, gray water outlets, and leeching fields) shall be set back at least 100 feet from any water body or water course including a lake, pond, river, stream (permanent and intermittent), floodway or wetland.
3. Camp building shall be less than 500 square feet of floor space (all stories) which includes attached porches, decks and lofts.
4. ANY CAMP CONSTRUCTED WITH OVER 500 SQ. FT. OF FLOOR SPACE WILL BE A VIOLATION OF THE LEASE, AND REMOVED OR BROUGHT INTO COMPLIANCE.
5. Maximum of two out-buildings with a maximum size of 100 square feet such as storage sheds, woodsheds or privies. The exception would be a third building for a portable generator.
6. Suggestion for camp materials:
a. Clapboards
b. Board and batten
c. Adirondack siding
d. Logs or half logs
e. Texture 1-11 siding
7. Roofs will be galvanized or aluminum roofing, asphalt shingles or rolled roofing.
8. Camps are to be numbered consecutively from assigned numbers.
9. Camps are to be pained green, brown or gray.
10. Any trees that have to be cut so a camp can be constructed must be marked by a Finch-Pruyn Forester.
11. Any removal of vegetation, including trees, within 35 feet of the mean high-water mark of any lake, pond, river or stream navigable by boat or canoe must be approved by a Finch-Pruyn Forester.
12. Must meet any other local or regional requirements
Note: The above verbatim from Finch-Pruyn and Co., Inc. regulations.
Contract: Newcomb Sportsmen’s Club, Inc.
Camp Owners
Should my dues, assessments, rental fees or taxes fall in arrears by one year, Newcomb Sportsmen’s Club, Inc. has the option to put my camp up for sale to satisfy any indebtedness with the balance of the sale of said camp, after monies due are satisfied, being remitted to me, the owner.
Signed_________________________________________
Date___________________________________________